Exhibitor Manual


October 10, 2018
Bingemans, Conference Centre
425 Bingemans Centre Drive
Kitchener, Ontario, Canada
N2B 3X7

Welcome to the PLANT Expo 2018 Exhibitor Manual

This online resource contains everything you need as an exhibitor at PLANT Expo 2018. Please review the key forms, deadlines and marketing tools that will assist with your event preparation. We look forward to partnering with you to make this a successful show.

Please note that booth numbers are NOT required to order electrical, internet or other items from suppliers.

October 10, 2018 – Bingemans Conference Centre, Kitchener
Exhibitor Move-In Tuesday October 9, 2018 1:00 p.m. – 5:00 p.m.
Exhibitor Move-In (Hand Carry Items Only) Wednesday October 10, 2018 7:30 a.m. – 9:30 a.m.
Tradeshow Hours Wednesday October 10, 2018 9:00 a.m. – 4:00 p.m.
Exhibitor Move-Out Wednesday October 10, 2018 4:00 p.m. – 6:00 p.m.

* All exhibits must be set by 9:30 AM on show day. Any exhibitors that do not check in by this time may forfeit their right to exhibit.

All arrangements for shipping to and from Bingemans Centre should be made in advance as there is no onsite shipping offices (so bring your return shipment waybills).  You can use any shipping company you prefer. Please notify show organizers if you are shipping something large as there are restrictions on the show floor for heavy equipment, large equipment or anything above and beyond the 8ft by 5ft space.

Direct Shipments
The only date the Bingemans Centre will accept shipments is Tuesday October 9, 2018, from 9am-4pm.  Please ensure you are onsite to arrive and sign off on your shipment.   Pump truck is available for your use however you are responsible for moving it to your booth to avoid material handling fees from the venue.  Show management is not responsible for your shipment.  Be aware of what shipping service you have used so that if it has not arrived, you are able to track it.

Direct shipments to the venue should be properly labelled to the following address:

RE: PLANT EXPO, October 9-10, 2018
Bingemans Centre
425 Bingemans Centre Drive
Kitchener, ON    N2B 3X7   Canada

Return Shipments
Return shipment pick-ups should be arranged for Tuesday, October 10, 2018 from 4pm – 6pm, directly from the Bingemans Centre.  Exhibitors are responsible for pre-arranging return shipments. Exhibitors should bring waybills and return shipping paperwork with them as there are no shipping offices onsite.  Any shipments left at the venue on may be subject to material handling fees and storage fees from the venue until return shipping is arranged.



A certificate of insurance is required of all Exhibitors. Use our handy requirement sheet below. Send this to your insurance provider today. Most insurance providers will draft your certificate at no charge. If you need to purchase insurance, see link below from exhibitorinsurance.com .

Requirement sheet
Insurance Information

Purchase Exhibitor Insurance Online

Lead Retrieval
Keep track of the attendees who visit your booth so you can contact them later. Lead management will be one of the most important components of a successful show. Order now to reserve your scanner. Do not worry about entering a booth number as booth assignment will be done later, just leave this field blank on the form.

Lead Retrieval Order Form

Wifi is provided.

Exhibitor Booth Staff:
Please provide the information for all exhibitor staff that plan to attend the show. Advance registration will save time and hassle onsite so please register today. Click on this link to access the Exhibitor Registration Site:

*Opening Keynote seating is limited.

The Value of Face-to-Face Meetings

Research shows that face-to-face meetings are an important part of our culture.

  • 95% see face-to-face meetings as the key to success for long-term relationships.
  • 89% considered meetings essential for “sealing the deal.”
  • 82% say meetings are most effective for negotiating important contracts.

Source: Harvard Business Review


Increase your exposure at the event by becoming a sponsor. Sponsorship opportunities still available. For details contact Ilana Fawcett at 416-829-1221, ifawcett@canadianmanufacturing.ca

Email Signature

While your email signature might not necessarily help you generate more registrants, it will surely spread the word about the event and gain some awareness among your target audience. Include the name, date and url for the event to create interest and “buzz”. Plant Expo link

Client Invitations

We are pleased to provide you with trade show invitations to share with your current and potential clients. This is an all-access trade show pass including entrance to the trade show floor and excellent networking opportunities.
Click on the image below to save and download the invitation and share it with your clients.