Exhibitor Manual


Welcome to the Design Engineering Expo (DEX) 2015 Exhibitor Manual

This online resource contains everything you need as an exhibitor at Design Engineering Expo 2015. Please review the key forms, deadlines and marketing tools that will assist with your event preparation. We look forward to partnering with you to make this a successful show.

Mississauga Exhibitor Manual

Please note that booth numbers are NOT required to order electrical, internet or other items from suppliers.

* All exhibits must be set by 9:30 AM on show day. Any exhibitors that do not check in by this time may forfeit their right to exhibit.

May 26, 2015 – Mississauga Convention Centre, Mississauga, ON
Exhibitor Move-In Monday May 25, 2015 1:00 p.m. – 4:30 p.m.
Exhibitor Move-In (Hand Carry Items Only) Tuesday May 26, 2015 7:30 a.m. – 9:30 a.m.*
Tradeshow Hours Tuesday May 26, 2015 10:00 a.m. – 4:00 p.m.
Exhibitor Move-Out Tuesday May 26, 2015 4:00 p.m. – 6:00 p.m.

* All exhibits must be set by 9:30 AM on show day. Any exhibitors that do not check in by this time may forfeit their right to exhibit.

Mississauga, ON

Please review carefully due to restrictions with the venue.

Advanced Shipments

Mississauga Convention Centre does NOT accept any advance shipments. Advanced shipments must be sent directly to FREEMAN. Download and complete the forms below or forward inquiries to FreemanTorontoES@freemanco.com
Show Decorator Order Form

Direct Shipments

The only date the Mississauga Convention Centre will accept shipments is Monday May 25, 2015.  All direct shipments will be subject to material handling fees based on the total weight of your shipment unless you are onsite when it arrives to sign and receive your shipment directly at your booth.

Return Shipments

Return shipment pick-ups should be arranged for May 26, 2015 from 4pm -6pm, directly from the Mississauga Convention Centre.  If you are using FREEMAN for return shipments, they will be onsite for shipment pick up, please insure that you have completed the necessary forms and have what your need for your return shipment (Show Management does not provide these forms).  Any shipments left at the venue after 6pm will be subject to material handling fees and taken to the FREEMAN warehouse and stored there until shipping is arranged.    Storage and shipping fees will apply.

Mississauga, Ontario

Insurance – due May 8, 2015:

A certificate of insurance is required of all Exhibitors. Use our handy requirement sheet below. Send this to your insurance provider today. Most insurance providers will draft your certificate at no charge. If you need to purchase insurance, see link below from exhibitorinsurance.com ($159 automatically purchased online) or PAL Insurance ($97.20 – must fill in PDF and email or fax to them). PAL Insurance accepts VISA and MasterCard only.

Insurance Information Purchase Insurance Online from Exhibitor Insurance Download PAL Insurance Request

Show Decorator (Electrical/Furnishings/Shipping & Material Handling)
The official show decorator is FREEMAN for electrical, additional furnishings and material handling and transportation.
Please note that shipping information is located on the shipping tab – please review carefully due to restrictions with the venue.

Show Decorator Order Form

Lead Retrieval
Keep track of the attendees who visit your booth so you can contact them later. Lead management will be one of the most important components of a successful show. Lead Retrieval will be available for $150 (plus HST) per scanner. Order now to reserve your scanner and save with early bird pricing. After May 15, 2015 the price goes up to $250 (plus HST) per scanner. Do not worry about entering a booth number as booth assignment will be done later, just leave this field blank on the form.

Lead Retrieval Order Form

The cost of a wireless internet connection is $95. Place an order here.

Internet Order Form

Mississauga, ON

Exhibitor Booth Staff:

On-site registration available on Tuesday, May 26th.

The Value of Face-to-Face Meetings

Research shows that face-to-face meetings are an important part of our culture.

  • 95% see face-to-face meetings as the key to success for long-term relationships.
  • 89% considered meetings essential for “sealing the deal.”
  • 82% say meetings are most effective for negotiating important contracts.

Source: Harvard Business Review


Increase your exposure at the event by becoming a sponsor. Sponsorship opportunities still available. For details contact Alan Mcpherson at 416-510-6756 or amcpherson@design-engineering.com

Email Signature

While your email signature might not necessarily help you generate more registrants, it will surely spread the word about the event and gain some awareness among your target audience. Include the name, date and url for the event to create interest and “buzz”

Website Advertising

Place an event banner or button on your website and let your clients and prospects know that you are exhibiting at the show. Download either the image or copy the HTML into your website.

Type HTML Code
Box Ad – Winnipeg / Coquitlam / Mississauga <a href=”http://www.dexexpo.com/”><img title=”2015 Box Ad” src=”http://www.dexexpo.com/wp-content/uploads/2015/01/2015-Box-Ad-all-shows.jpg” alt=”” width=”300″ height=”250″ /></a>
Banner Ad – Winnipeg / Coquitlam / Mississauga <a href=”http://www.dexexpo.com/”><img title=”2015 Banner Ad ” src=”http://www.dexexpo.com/wp-content/uploads/2015/01/2015-Banner-Ad-all-shows.jpg” alt=”” width=”300″ height=”38″ /></a>
Banner Ad – Winnipeg <a href=”http://dexexpo.com/”><img title=”DEXExpo Banner Winnipeg” src=”http://www.dexexpo.com/wp-content/uploads/2015/01/MWExpo-Banner-Winnipeg.jpg” alt=”” width=”300″ height=”107″ /></a>
Banner Ad – Coquitlam <a href=”http://www.dexexpo.com/”><img title=”MWExpo Banner Winnipeg” src=”http://www.dexexpo.com/wp-content/uploads/2015/01/MWExpo-Banner-Coquitlam.jpg” alt=”” width=”300″ height=”107″ /></a>
Banner Ad – Coquitlam <a href=”http://www.dexexpo.com/”><img title=”MWExpo Banner Mississauga” src=”http://www.dexexpo.com/wp-content/uploads/2012/12/2015-DEX-Banner-Ad-Mississauga.jpg” alt=”” width=”300″ height=”107″ /></a>


We are pleased to provide you with trade show invitations to share with your current and potential clients. This is an all-access trade show pass including entrance to the trade show floor and excellent networking opportunities.

Coquitlam Invitation   Mississauga Invitation

Interesting Ideas

Below are articles to provide you with strategies for inviting you clients or contacts to the event :